Lead HR Operations Analyst

Human Resources San Diego, California

Brain Corp is a San Diego-based AI company creating transformative core technology for the robotics industry. Our diverse engineering teams in Software, Hardware Design, and Embedded Systems are creating comprehensive solutions to support the builders of today's autonomous machines in successfully producing, deploying, and supporting commercial robots across industries and applications. Brain Corp is funded by the SoftBank Vision Fund and Qualcomm Ventures. For more information please visit: https://www.braincorp.com/

Position Summary:

As a member of the Human Resources team, the Lead HR Operations Analyst is responsible for various projects and tasks related to HR systems, immigration, compliance and compensation. This position is also responsible for reporting and provides first level support for manager inquiries, escalating to other teams as needed.

This role will require leveraging your technology and data expertise to maintain the integrity of the data that the HR teams are entrusted to steward. The ideal candidate will be extremely flexible and enjoy a "high-change" environment where priorities may shift from day to day. The Lead HR Operations Analyst will help streamline processes, optimize system functionality, and enhance the employee/company experience through collaboration and innovation coupled with outside the box thinking. The successful candidate will be adept at working cross functionally with People Leaders, Human Resource Business Partners (HRBPs), Legal, Payroll, IT, and other key partners.

Duties and Responsibilities:

HR Systems and Data

  • Serve as the senior HR technical point-of-contact to encourage optimal use of systems utilized by the HR team or systems that enhance HR activities for leaders and team members across the Company and escalates issues appropriately.
  • Review, audit and ensure integrity and compliance of the transactional data into the HRIS, including new hires, terminations, transfers and pay rate changes.
  • Use and manage standardized HR reports and dashboards which includes, but is not limited to, headcount reports, stock grant reports, any/all other data reports to support general HR queries.
  • Maintain data integrity in all HR systems by developing processes to audit, analyze, resolve, and mitigate current and future issues.
  • Manages HRIS implementation and integrations.

Immigration

  • Maintain and monitor all active immigration cases; gather updated immigration support documents; research and escalate issues when needed.
  • Communicate with sponsored employees and managers to obtain information, provide updates on visa filings, and arrange meetings with attorneys for additional clarification.
  • Monitor legal developments to stay current with immigration laws.
  • Drive I-9 reverification compliance by partnering with HR Generalists to complete the reverification process.
  • Manage employment authorization expiration dates for all foreign nationals; file cases in a timely manner.
  • Coordinate and monitor H-1B and green card petitions.
  • Maintain employee immigration personnel files.
  • Respond to immigration questions, resolve concerns, and escalate cases as necessary.
  • Communicate with managers and Talent Acquisition as needed regarding candidate processing and any other relevant updates.

Compliance

  • Work with HR leadership to develop company compliance reporting programs, i.e. Affirmative Action Plan (AAP), Equal Employment Opportunity, VETS 4212, etc.
  • Develop end to end documentation on HR processes and update/distribute as needed
  • Manage and adhere to records retention schedules.

Other Duties

  • Review job descriptions to facilitate market data requests.
  • Gather benchmark data about jobs, compensation and benefits.
  • Assists with delivering semi-annual performance management programs, including providing administrative support, corresponding with employees, and liaising with managers and other departments
  • Support cross-functional and intradepartmental projects geared towards enhancing organizational productivity
  • Fulfill any additional, ad-hoc duties and projects as required to meet the needs of the business

What you need:

  • Bachelor’s Degree in Human Resources, Business Administration or a related field.
  • 8+ years professional experience in human resources, preferably as a generalist or HR analyst.
  • Strong experience with HRIS or HCM functionality and reporting. Experience with UKG is strongly preferred.
  • Experience with HR operations, including hiring, payroll, compensation, and benefits.
  • Experience with compliance reporting, analysis and administration.
  • Superior communication skills and comfortable talking to a wide range of people across all levels of the organization. Experience building relationships with employees, managers and other peers.
  • Proven ability to take initiative, think on your feet and make thoughtful fast decisions.
  • Must be able to work with highly sensitive and confidential data.
  • Strong project management skills – ability to handle multiple projects at once and competing priorities.
  • Organized, detail oriented and execution focused.
  • Strong analytical skills with a high degree of accuracy in data and report preparation. Intermediate to advanced analytical skills in Excel.
  • Examples of learning new systems and processes quickly

Things that make a difference:

  • Experience leading projects with cross-functional teams.
  • Experience with affirmative action regulations and developing an AAP.
  • Experience with ATS administration.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions may require maintaining the physical condition necessary for sitting, walking or standing for periods of time; operating a computer and keyboard; talk and hear at normal room levels; using hands to finger, grasp, and feel; repetitive motion; close visual acuity to prepare and analyze data and figures; transcribing; viewing a computer terminal; extensive reading; lift, push, carry, or pull up to 10 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet to moderate. Employee is exposed to the typical office environment with computers, printers and telephones.

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